Episode 70

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Published on:

13th Feb 2025

70. Jumpstarting Your Workplace Culture

In this episode we discuss: Jumpstarting your workplace culture. We are joined by Eric Stone, International Keynote Speaker | Award Winning Author | Expert in Building High-Performance Cultures | Empowering Leaders to Drive Engagement & Transform Workplaces

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We chat about the following with Eric Stone: 

  • Is your workplace culture truly driving success, or just a ‘flavor of the week’ experiment?
  • How can leaders balance structure and empowerment without losing control?
  • What does a simple story like ‘Johnny the Bagger’ reveal about ownership and impact at work?
  • Are we equipping employees with the right tools and trust, or just expecting results without support?
  • What makes relationships the hidden engine behind high-performance workplace cultures?

References 

  • https://www.linkedin.com/in/eric-stone-clear-path/
  • ericdstone.com and clearpathventures.com
  • https://www.instagram.com/clearpathventures_/ c. https://www.facebook.com/profile.php?id=100040382190383 d. https://www.youtube.com/@ericdstone1/about

Biography 

ERIC D. STONE’S passion for business led him to an influential twenty-six-year career at the iconic rental car company Enterprise Holdings, where he quickly became one of the most decorated Regional Vice Presidents in the company’s history. His ability to connect and motivate employees from all different generations and demographics allowed his teams to sustain top-level results and a culture of pride. Eric attributes much of this success to his ability to create, ignite, and sustain a high-performance culture—one that enabled him to lead his teams through challenges like 9/11, the Great Recession, the COVID-19 pandemic, and the Great Resignation—along with an extraordinary ability to adapt to the unexpected and help others do the same.

Eric is the author of the award-winning book Jumpstart Your Workplace Culture and an international speaker on leadership, employee engagement, and creating high-performance organizations. He retired from Enterprise in 2018 and founded Clear Path Ventures, which specializes in guiding young professionals and businesses as they navigate their path to success.

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Summary

17:17 Core Thesis of 'Jumpstart Your Workplace Culture'

18:25 Understanding Employee Engagement

19:04 Building Strong Relationships in the Workplace

20:17 Leadership's Role in Workplace Culture

23:57 Effective Communication Strategies

26:54 The Johnny the Bagger Story: A Lesson in Ownership

30:05 Empowerment vs. Accountability in Leadership

31:04 Balancing Standardization and Empowerment

32:33 Ego and Leadership: Letting Go of Control

34:18 Identifying and Nurturing Culture Carriers

36:12 The Importance of Clear Communication and Culture 



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Transcript
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Hello everyone, and welcome to

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another episode of The Operations

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Room, a podcast for a close.

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I am Brandon Metzinger, joined by my

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amazing, beautiful and lovely coach.

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Spent two years I know

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think I try to get

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a little out of here in my

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introduction.

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Awesome.

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I'll take it one day I'll do

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the intros. I'll have to figure out

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what I say about you.

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I was smooth

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talking co-host, so

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I have recently returned

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from India.

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While I was away I

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got a phone call from my husband

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and then I got another phone call

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and another phone call was just

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like, What is happening at home?

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Like, I'm getting all of these

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emergency phone calls and then

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read all of my messages and

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basically a light

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bulb blew that blew our fuze

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box.

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When you turn the fuze box back on,

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the burglar alarm was going off

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and our code

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wouldn't turn it off.

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And that is just like, have you

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changed the code? And I said, No, I

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don't even know how to change the

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code. This is still the same code.

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But basically we

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don't use the burglar alarm.

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The buttons are very old

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and barely work and it

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should be replaced.

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But I got very angry

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at our burglar alarm people at some

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point and I can't ever remember why

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I was angry at them.

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But I was so angry.

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I refuse to ever pay again.

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And that's what we stopped using it.

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But it's probably like almost

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a 20 year old system, which is why

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the buttons won't work.

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And so he is like, I can't get this

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alarm to stop.

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What should I do?

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I'm like, I'm in India.

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I have no idea what you should do.

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It's the same code that you know.

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And he's like, I keep pushing in the

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code as I have no other solutions

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for you. And so basically

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he ended up figuring out which

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circuits the internal alarm was

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on and turned off that circuit.

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Congratulations to your husband.

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That's amazing.

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Well, I think he was desperate.

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It's a very loud alarm.

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So I managed to get that off.

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And then the outside alarm was still

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going. It's like, how do I turn

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that? I said, Well, there's a

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battery somewhere because I know

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that we're supposed to replace the

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battery, but I don't know where it

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is. Maybe to detach it.

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I can't find the batteries.

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I can't help you.

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So then he called the alarm people.

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They said they're going to call back.

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They never called back.

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And the outside alarm finally

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stopped ringing.

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And so then this is like a 2 to 3

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hour ordeal that I live

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texting my husband for a while

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in the shops in Jaipur.

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And so then I got home

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and that one circuit

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is still turned off.

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And he said, you know, it's just

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like a couple of lights in the house

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that are attached to it.

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It's fine.

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So I go upstairs yesterday

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to my bathroom and none of my

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lights and my extractor fan don't

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work. And also because it's

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winter in London right now, we're in

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the early winter. So by

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5 or 6:00 it's dark.

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So I was using the torch on my

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phone to brush my teeth last night.

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This morning I was using the torch

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again to figure out my contact

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lenses. And we're both

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really busy right now and we

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have to get an electrician

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in.

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Hopefully the electrician can just

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uninstall the stupid burglar

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alarm like we need a new modern

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burglar alarm.

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And so the meantime, because we're

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both busy, I am wondering

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how long I will not have a light

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in the bathroom that I also feel

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like when you live in a house long

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enough, you just get used to those

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little weird things.

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And then they became part of life.

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I remember visiting somebody in

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my antenatal group

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before having a baby group and at

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their house they had lost

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one of their kitchen

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doors for whatever reason, and

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she had put a pretty cloth in front

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of it, and that was

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now the five year solution.

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And I'm really keen that

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using my phone torch

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for my bathroom lighting does not

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become standard.

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But I were worried that it might and

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my husband uses a different

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bathroom, so he hadn't realized that

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my bathroom did the.

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So he has a different bathroom, the

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luxury of his lights and his fans.

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Well, actually, sorry, just on your

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previous point, my wife,

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there's six bags, six Ikea bags,

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those huge bags of clothes

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to be recycled that are like the

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kids clothes, her clothes that she

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doesn't wear anymore.

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They're in bags and they've sat

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in our master bedroom

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for a year and a half,

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something like that.

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I'm loathe to bring it up with her

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because I know I'll get attacked for

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it. That yes, she will do it at

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some point, you know?

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Okay, fine, fine.

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Whatever.

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My suspicion is what you to say,

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which is somehow it's now ingrained

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in our behavior to simply walk

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around them. And it's just like part

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of the fabric of our room now.

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So let's get on to our topic, which

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is in jumpstarting a workplace

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culture. We have a very interesting

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and unusual guest this time, which

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is Eric Stone. He is the author of

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the same name, which is jumpstarting

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our workplace culture.

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And he's a former VP at Enterprise

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Rent-A-Car and was responsible

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for the hiring and development of

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enterprise employees.

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So this is a little bit different

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for us because this is a guest that

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is outside the tech bubble and

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hopefully brings something new and

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fresh perspective wise to

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our tech bubble that we live in as

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part of our conversation with Eric.

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So before we get to him, I wanted to

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talk about one aspect of our

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conversation.

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Eric had talked about line

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managers creating strong

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relationships with employees

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really as a pillar to create engaged

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workers that are enthusiastic

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and specifically called out the 1 to

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1 as kind of a key element of

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that. And what I wanted

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to ask you more broadly was, as we

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all know, Brian Chesky is now

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famous for this slightly, which is

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he called out 1 to 1 specifically

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as a waste of time.

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And I think the Nvidia CEO

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kind of doubled down on that, saying

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the same thing effectively.

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And I'm just curious, in 2025,

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in tech companies, one to

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ones, what's the deal here?

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I like one two ones and I like

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one to ones because I enjoy them and

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I like talking to people and I like

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forming connections.

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And I don't really care if they're

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efficient or not because

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I should also enjoy work

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and I should want to go to work and

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I should enjoy my life and a part of

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my life that I like is talking to

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people individually.

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Fuck it. I'll talk to people

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individually whether or not it's

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high performance.

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I like it.

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Giving the finger back to the.

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Yeah, okay.

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Yeah. It's like, okay, so I'm not

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worth billions.

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Although conversely, I haven't just

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had billions taken off because the

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Chinese have ruined

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everything in my business model.

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But if you look at successful

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businesses, there's just so many

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reasons why they've been successful.

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Luck, timing,

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good product design, the

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right sets of people

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that trying to replicate other

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people's views

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and the way that they've run stuff

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doesn't matter.

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And also how much money

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we make doesn't matter.

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And how successful we are doesn't

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matter because we can't take it with

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us. And we should enjoy life

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and we should enjoy building our

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businesses.

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So if you like 1 to 1 to do them, if

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you hate them and you get nothing

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out of them, don't do them.

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Couple of things that I was thinking

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about in terms of why one,

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two ones are super important

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and not to superimpose random

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SEO views on your company is

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number one, you need to build

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relationships and trust to your

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point, which is the way that you

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can do that is to have a high

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quality 1 to 1 to get to know that

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person, to be able to express to

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them that you do care about them.

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You do have their best interests in

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mind. You're trying to help and

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support their career, and you can do

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that through the 1 to 1 as a vehicle

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to to make that happen.

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Which brings me to my second point,

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which is that is a prime opportunity

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to help that person with their

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aspirations and with their career to

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help them on that pathway, whatever

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is required to make them to move on

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to the next step in their in their

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career and really to start a

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phenomenal coaching opportunity.

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And the third element is alignment

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on the strategy and the values of

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the company.

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So oftentimes in one to ones,

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what I find is an individual

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employee may have misunderstood

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or be skewed or not quite

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get what we're doing for whatever

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reason. And it's really a golden

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opportunity to ensure that there is

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a real alignment around what are we

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trying to accomplish, what matters

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in the business, What are you

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focused on? How does that roll up in

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a way that actually makes a

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difference within the company and to

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the outcome of the business?

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And the second part of that is the

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values.

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So behaviorally, we're looking

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for certain things. We're not

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looking for other things.

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And again, it's a golden window to

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call those things out, whether it's,

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you know, congratulating the person

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on doing X or giving them feedback

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on Y.

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And then the last piece is just

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dealing with more complex

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people related issues that are

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happening and having a richer,

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again, richer vehicle to make that

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happen, which the 30 minute

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conversation they're having with the

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person. And I think to your point at

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the outset, you know, if you have a

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highly performant team that is

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awesome.

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You know, you don't need to do

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weekly once, once it could be months

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later, could be whatever cadence.

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So I think picking the right

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cadence, where it's there,

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it's meaningful, and you're

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aligning on strategy and values.

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You have an opportunity for coaching

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and career development, You're

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building trust, and the relationship

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then is delivering what I should

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deliver.

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And then the other thing I think is

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really good is when you understand

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what's going on, what they're

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working on, the areas they're

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struggling with.

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It's amazing to me how often people

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aren't connected with each other or,

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you know, how like, Department

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X won't do Y,

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or Department X is doing something

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that's driving me crazy and why

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aren't they doing Y?

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And there's it's like, well, have you spoken

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to that person?

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Yes, But have you spoken to that

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person about this issue?

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No.

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Well, why don't you, the two of you,

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go and solve it?

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Okay.

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And a lot of that happens.

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And then the other thing.

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So two points I want to

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mention.

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We kind of have two different 1 to

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1. At peak.

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The reason why I say kind of is

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depends a little bit on the

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individual, but the general

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format is we have a

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longer, almost appraisal

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based 1 to 1 once a month, which

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talks a lot about what you are

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saying. So it's not like an official

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appraisal, but it's what's

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tracking well, what's not, what are

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the concerns?

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Reviewing pdp's

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feedback, etc..

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And then our weekly one to ones

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are much more catch ups on

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the business unblocking, aligning

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these approvals questions,

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that type of thing. The reason why I

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say it's broadly that way

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is I do have people

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and have people in the past on.

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I'm one of them that much prefers

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immediate feedback and feedback once

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a month.

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And so some people I work

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with, we cover all of those topics

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every time we meet or, you know, as

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it organically rises.

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Other people quite like to have a

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formal feedback

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1 to 1 versus the catch

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up. But once that happened, the rest

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of the time.

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So that's super interesting.

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You would have three weeks as kind

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of standard one to ones and then the

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fourth week would be different and

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it's kind of formalized as being

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somewhat different.

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And then that fourth week you would

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do more of a performance oriented

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wins and feedback

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session.

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Those I don't like as much,

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not because I don't mind giving

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feedback, but because I have to

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prepare and I have to find

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the time in my diary to reflect

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on the past months,

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think about insights

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rather than the other ones.

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I can be quite reactive.

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Show up on the day and we can just

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talk. I like those ones, by the way,

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because you know what I'm like for

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preparing the

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the off the cuff ones.

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Awesome.

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And like as a center of gravity,

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obviously faster feedback is better

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feedback usually because it's much

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more clearer in terms of your

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memory, in terms of what has

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happened, in your ability to kind of

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articulate it.

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Although even with

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the people who like immediate

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feedback.

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I will still try and do

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the reflective one because the

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reflective one is almost more of a

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coaching session.

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So if I sit and it's not like, you

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did this, you did do that, or this

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was good or that was bad.

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And right now I'm struggling for

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time. So this is much more.

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The last time I was doing this

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thing, currently any of my

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direct reports are listening and

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wondering why we haven't done this

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is I like

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to actually have a bit of time to

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think through

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patterns. I see

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behaviors that are self-defeating,

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areas where I think that they're

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particularly

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great at or

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like, what's that one thing that

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could unlock the next

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level of success?

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And that isn't specifically,

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in that meeting you shouldn't have

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said X or in that

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slide deck you made was amazing.

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So it's much more taking all

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of my observations and

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synthesizing it into

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that more formal session.

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I need to have the headspace to do

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that.

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That's the one point.

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And then the second one is

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the one to ones I think you're

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talking about are like with your

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direct reports.

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One of the things that I've started

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doing this next

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five at peak is skip level one

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to ones once a quarter.

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I did 25

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of them in

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December. And now over in

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India, they're 45

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minutes each.

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There's a set agenda.

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The chatbot helped me create

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and has worked really well and

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I've told people that chatting has

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helped me create it because I'm

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trying to get everybody to use

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words, you and I, and to share it

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and not to feel like they're being

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lazy.

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Showcasing a good use case.

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I like that.

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And they have been

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immensely valuable and I highly,

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highly recommend them for those who

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are struggling to fit them in.

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It served two purposes, three

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purposes. One is just to get to know

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that next level of

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leaders.

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But I don't always

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have personal relationships with and

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just to kind of more than just

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saying hi, but actually

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spending some time together, it was

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great.

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Secondly, I was able to get

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more of a pulse of what's going on,

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where concerns are

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within their teams, but

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more broadly within the company.

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And then the third is I was able

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to explain my vision,

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my desire for everybody to use Jenny

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Eye all the time and massively

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experiment

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how I

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would like the culture to evolve

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and what my expectations of

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them in their jobs were.

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And I was able to do that very

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organically and individually.

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And I have noticed as a result of

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talking to this 25 people,

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a massive change

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in the adoption of

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speaking about and experimentation

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with Jenny, energetic

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and more than talking

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to everybody as a whole group in

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company meetings.

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And because it's the first time

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that I have product and engineering

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reporting, to me it's just

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been massively valuable.

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I've learned more

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about our product

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because I, you know, I have loads of

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demos, I've been in lots of customer

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meetings.

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But like that next level of detail

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that just people share

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because it's part of their jobs.

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And when I was like, What project

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are you working on? And then they

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explain it to me like,

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right, this is all the technical

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stuff that nobody's ever bothered to

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talk to me about because they figure

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I don't care or don't understand.

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It's amazing that a

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handful of meetings, less than five

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hours, has given me

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huge amounts of valuable

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understanding in a way that

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a lot of demos and documentation and

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walkthroughs have not.

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I always find as a product person,

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going that layer underneath was just

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fascinating to see how everything

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came together, why came together,

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what the the opportunities were in

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a much more tangible way around what

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the product could be in the future

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as well.

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Plus a little segment I'll just drop

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on you What not to do and one to

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ones I think is is fairly

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obvious, I think, which is status

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updates.

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You don't need to be doing that in

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one to ones if you are

Speaker:

rescheduling or canceling your 1 to

Speaker:

1 on a consistent basis.

Speaker:

That is a symptom of an actual

Speaker:

problem, I would say, in that case.

Speaker:

And also we don't want to do is turn

Speaker:

your 1 to 1 into a

Speaker:

performance review and make the

Speaker:

person feel like they're walking

Speaker:

into an on trial situation when they

Speaker:

enter that room.

Speaker:

So I don't use standing

Speaker:

agendas, try ones ones.

Speaker:

What we do now is so we use

Speaker:

Slack.

Speaker:

Slack has that new canvas feature,

Speaker:

which is kind of like their version

Speaker:

of they're trying to

Speaker:

do a little bit of the notion

Speaker:

work. Have you seen the canvas

Speaker:

feature?

Speaker:

I have not seen this one thrilled.

Speaker:

I need to see this.

Speaker:

And so what we both

Speaker:

do is just write

Speaker:

topics that we want to talk to each

Speaker:

other about, and then we have

Speaker:

that for the 1 to 1.

Speaker:

And then also.

Speaker:

Right now because I'm also

Speaker:

the maternity cover for our

Speaker:

account management team is I've

Speaker:

added another entire level of of

Speaker:

direct support.

Speaker:

If they don't have anything they

Speaker:

need to talk about on a weekly

Speaker:

basis.

Speaker:

We'll catch up, say,

Speaker:

okay, everything's fine and

Speaker:

not spend the full half an hour

Speaker:

together. So that's the other thing

Speaker:

is always have it in place.

Speaker:

But if nothing is going on,

Speaker:

it's okay to cut it

Speaker:

short.

Speaker:

And the reason why I share it ahead

Speaker:

of time is because it's just easy

Speaker:

to have one document for each person

Speaker:

and not to have to have one.

Speaker:

That's like my secret document.

Speaker:

And then they're like, We're just

Speaker:

working and collaborating on one

Speaker:

piece of paper together.

Speaker:

And so whenever I think of something

Speaker:

I jotted down.

Speaker:

All right. Love it. So why don't we

Speaker:

park it here? Let's get on to our

Speaker:

conversation with Mr. Eric Stone.

Speaker:

What does it mean by engagement?

Speaker:

Because I feel like it's one of

Speaker:

those words like strategy and

Speaker:

leadership that everybody has our

Speaker:

own definition of.

Speaker:

So what do you mean by engagement?

Speaker:

You know, there's really three key

Speaker:

engagement definitions.

Speaker:

The first is what we're all shooting

Speaker:

for, which is an engaged employee.

Speaker:

These are people who bring that high

Speaker:

energy, high enthusiasm every

Speaker:

day to work.

Speaker:

These are the ones who have that

Speaker:

true ownership mentality and

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don't just do what

Speaker:

they're supposed to do.

Speaker:

They do a little bit more than that.

Speaker:

That's the one we all shoot for.

Speaker:

But there's also two other things we

Speaker:

have to be really careful of, and

Speaker:

that's the not engaged.

Speaker:

These would be the people who

Speaker:

I would probably say the quiet

Speaker:

quitters. We've probably heard that

Speaker:

term a little bit.

Speaker:

Those are those who will

Speaker:

give you the time, but not the

Speaker:

energy. And so the second

Speaker:

is, unfortunately, where a lot

Speaker:

of the corporation's lion's share

Speaker:

of employees are.

Speaker:

And we've got to be very mindful of

Speaker:

how to transition it to the engaged.

Speaker:

And then, of course, the last one I

Speaker:

call these the if you're a Harry

Speaker:

Potter fan, these are your

Speaker:

disengaged, these are your corporate

Speaker:

mentors. They are sucking the soul

Speaker:

out of everything that's good.

Speaker:

And they are the people who will be

Speaker:

around the proverbial water cooler

Speaker:

and they will be The one thing they

Speaker:

do really well is gossip.

Speaker:

And they will get all the bad gossip

Speaker:

that goes through.

Speaker:

So there are three really

Speaker:

definitions of engagement.

Speaker:

We're shooting for that high energy,

Speaker:

high employee, high energy, high

Speaker:

enthusiasm.

Speaker:

Now, the five critical things

Speaker:

that are universal.

Speaker:

Step one is what does your

Speaker:

organization do to create a strong

Speaker:

relationship with the team?

Speaker:

So we all know the seeds of trust

Speaker:

are built and you have to look into

Speaker:

your company.

Speaker:

And what I usually coach people on

Speaker:

is what are the three initiatives,

Speaker:

Bethany, that you guys believe

Speaker:

deeply in that foster

Speaker:

A strong relationship.

Speaker:

And that's going to be probably from

Speaker:

the onboarding to the training

Speaker:

throughout, probably having some

Speaker:

sort of initiative that

Speaker:

supports truly building

Speaker:

relationships.

Speaker:

We used to call ours the 30 minutes

Speaker:

of fame, and this was a one on one

Speaker:

with a manager that would create

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the strengthening of a relationship.

Speaker:

That's the first that you really

Speaker:

want to. What do you do to create

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that relationship?

Speaker:

As we all know, people leave their

Speaker:

manager. It's usually just

Speaker:

dissatisfaction with the manager.

Speaker:

So it's interesting because you

Speaker:

talked about trust and then switch

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straight to relationship.

Speaker:

And I'm not sure I always

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think about trust as having two

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elements. One is, do I trust

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the person I'm with to not

Speaker:

throw me under the bus, make fun of

Speaker:

me, be mean to me.

Speaker:

And then the second is, do I trust

Speaker:

that that person can do their job

Speaker:

and relationship is connected

Speaker:

to those but not the same thing.

Speaker:

So I'm just interested in can you

Speaker:

walk me through your thought process

Speaker:

of going from trust

Speaker:

to relationship?

Speaker:

Well, I think with everything, it

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starts with a relationship.

Speaker:

I mean, that's where it begins.

Speaker:

There has to be some sort of

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component. Now, you usually don't

Speaker:

build strong relationships if you

Speaker:

don't build trust.

Speaker:

Trust is usually the

Speaker:

things that you're following through

Speaker:

with.

Speaker:

So trust is usually built from

Speaker:

action.

Speaker:

Now, relationships.

Speaker:

It allows me to understand, Bethany,

Speaker:

who you are personally,

Speaker:

professionally, starting to

Speaker:

understand what's important to you,

Speaker:

what motivational styles that you

Speaker:

thrive under.

Speaker:

Those are really helpful.

Speaker:

When I, as the manager, I'm living

Speaker:

not just listing values and things

Speaker:

that tends to build trust.

Speaker:

It's a really good observation that

Speaker:

they really are a little

Speaker:

bit different, but in my

Speaker:

perspective, it starts with the

Speaker:

relationship.

Speaker:

I interrupted you.

Speaker:

So if we then talk about the 30

Speaker:

minutes of fame, that's a great way

Speaker:

of calling it 1 to 1 because nobody

Speaker:

likes a 1 to 1. But I'm happy with

Speaker:

30 minutes of fame.

Speaker:

How did you make your 30 minutes of

Speaker:

fame successful?

Speaker:

What is the outline of a good 1 to

Speaker:

1?

Speaker:

And I think what's important about

Speaker:

the evolution of a 30 minutes of

Speaker:

fame to take you back a little

Speaker:

bit about how we became to come

Speaker:

up with 30 minutes of fame and we

Speaker:

used to have a handful of managers

Speaker:

that would meet every other month

Speaker:

and we would think strategically

Speaker:

about where we needed to be putting

Speaker:

our energy from.

Speaker:

These were managers of the

Speaker:

operations at Enterprise

Speaker:

for this particular example, and

Speaker:

they were the ones who are really

Speaker:

the voice. You know, when I say

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something, it's one thing when they

Speaker:

say something, it tends to grab a

Speaker:

little bit more.

Speaker:

And so I would use them as a

Speaker:

platform. And we were trying to find

Speaker:

ways to

Speaker:

balance our initiatives with

Speaker:

relationship building.

Speaker:

It wasn't just about the bottom line

Speaker:

is also about relationships.

Speaker:

And we came up with the format of

Speaker:

a 30 minutes of fame, which was to

Speaker:

meet at least once a month, if

Speaker:

not twice, for 30 minutes.

Speaker:

And it was really first half of

Speaker:

the meeting and it didn't have to be

Speaker:

exact, but was a little bit about

Speaker:

first understanding how was

Speaker:

everything going, how were we doing

Speaker:

more of a personal side of things.

Speaker:

And then the back half was really

Speaker:

about how are your performance

Speaker:

indicators doing?

Speaker:

What are the things that you might

Speaker:

need to continue to be successful?

Speaker:

What are you missing? It could be

Speaker:

role plays or things like that, and

Speaker:

it was just a good setting that

Speaker:

allowed our teams to focus

Speaker:

on the human centric.

Speaker:

Approach, and I call it balancing

Speaker:

empathy with accountability.

Speaker:

Maybe the beginning was the

Speaker:

empathetic, actively listening type.

Speaker:

And that accountability is the brick

Speaker:

and mortar of everything.

Speaker:

And so accountability would be part

Speaker:

of it. And so anything we ever did

Speaker:

and should learn after these

Speaker:

conversations was very intentional.

Speaker:

This 30 minutes film was very

Speaker:

intentional about relationships and

Speaker:

results, fair and firm.

Speaker:

And why was it called 30 Minutes of

Speaker:

Fame?

Speaker:

It was just a catchy little slogan

Speaker:

that made it about them.

Speaker:

It was actually we baked

Speaker:

these five factors into

Speaker:

an interview process.

Speaker:

So if you're interviewing internally

Speaker:

within the company, we'd want to

Speaker:

know how you developed strong

Speaker:

relationships.

Speaker:

How did you use your 30 minutes of

Speaker:

fame to develop personal

Speaker:

relationships at the same time,

Speaker:

strong results?

Speaker:

So everything was really trying to

Speaker:

be in alignment.

Speaker:

And then if we take it back to

Speaker:

because I interrupted you, I got

Speaker:

excited about relationships.

Speaker:

You were just about to start the

Speaker:

next one.

Speaker:

So there's trust and relationships

Speaker:

is the first.

Speaker:

Yeah. Clear communication of goals

Speaker:

and expectations.

Speaker:

Sounds simple enough, but

Speaker:

believe it or not, I think it's only

Speaker:

60% of people understand what's.

Speaker:

Supposed to be going on with their

Speaker:

approach, their responsibilities.

Speaker:

And so this to me is where I

Speaker:

talk a lot about the ABCs

Speaker:

of communication and how

Speaker:

the great organizations find a way

Speaker:

to amplify those 3 to 5 key

Speaker:

priorities that they might be

Speaker:

focusing on.

Speaker:

They balance the how often we're

Speaker:

going to talk about it with the

Speaker:

perfect setting.

Speaker:

In-person, remote hybrid.

Speaker:

However, they're going to

Speaker:

communicate and they're really good

Speaker:

at the buffering of of information.

Speaker:

So these I call these the

Speaker:

distraction catchers.

Speaker:

So these are the ability to

Speaker:

avoid the noise.

Speaker:

They take complicated information,

Speaker:

complicated emails, complicated

Speaker:

training of 15 page stuff, and they

Speaker:

kind of synthesize it using more

Speaker:

of an Elon Musk approach of first

Speaker:

principle thinking, questioning all

Speaker:

assumptions, but synthesizing some

Speaker:

of the information. They're great at

Speaker:

avoiding that flavor

Speaker:

of the week management style that

Speaker:

so many companies struggle when they

Speaker:

build a high performance culture.

Speaker:

It's very confusing at times and

Speaker:

they know when to pass it on.

Speaker:

They know what to just convey.

Speaker:

That's the C they know how.

Speaker:

For sports fans, there's the ESPN

Speaker:

digital notes.

Speaker:

These are the nice to nose,

Speaker:

not muscle tones.

Speaker:

And they're really, really good at

Speaker:

balancing When I amplify buffer

Speaker:

or convey.

Speaker:

When you talked about

Speaker:

the middle one, the buffering at the

Speaker:

very end, you said they're good at

Speaker:

not choosing flavor of the week

Speaker:

management styles, which can be

Speaker:

confusing. Can you expand on what

Speaker:

you mean?

Speaker:

Yes. So there are organizations

Speaker:

and I've been victim of it.

Speaker:

Where, my God, everything is about

Speaker:

customer service or net promoter

Speaker:

score. Everything is customer

Speaker:

service, everything.

Speaker:

But then the next moment it is where

Speaker:

is your market share update?

Speaker:

What is going on?

Speaker:

It just can be very confusing

Speaker:

and it's because something went into

Speaker:

a different direction that,

Speaker:

okay, wait, are we supposed to be

Speaker:

focusing now? Of course we know

Speaker:

we're supposed to be focusing on 3

Speaker:

to 5, probably key things.

Speaker:

It's just they're all over the map.

Speaker:

So it really is more about the

Speaker:

objectives and initiatives

Speaker:

and trying to create clarity and

Speaker:

balance.

Speaker:

So that was we have relationships,

Speaker:

We have communication.

Speaker:

Yet a third would be having the

Speaker:

right material, equipment and

Speaker:

information in order to achieve

Speaker:

the desired outcome.

Speaker:

So what I usually have organizations

Speaker:

do is through

Speaker:

that employee journey, what

Speaker:

are some of the things that are

Speaker:

provided along that path?

Speaker:

So the first thing I usually have

Speaker:

them try to do is really

Speaker:

do a needs assessment

Speaker:

of their present training material.

Speaker:

I'm sure we do. A lot of people who

Speaker:

are the VP of sales and

Speaker:

it's brand and just get the job

Speaker:

done. Okay, just put up

Speaker:

20% growth, stop complaining

Speaker:

and get the job done.

Speaker:

Now, there could be a component

Speaker:

where that might come up.

Speaker:

But the question is, is when you

Speaker:

review your training material,

Speaker:

have we provided those

Speaker:

bits, those things that are going to

Speaker:

address some of those heartburn or

Speaker:

hot buttons along the way?

Speaker:

Do they have the ability to execute

Speaker:

the plan?

Speaker:

And what I have found and even

Speaker:

in my own career are opportunities

Speaker:

where something was missing.

Speaker:

And I'll give you a quick story.

Speaker:

We were doing one where

Speaker:

our customer service was

Speaker:

dropping and we brought our think

Speaker:

tank together and I'm like, What is

Speaker:

going on?

Speaker:

You know, we're going into our peak

Speaker:

season.

Speaker:

I'm getting complaints that should

Speaker:

not be happening.

Speaker:

What's the deal?

Speaker:

And we found that there were some

Speaker:

common things that were happening,

Speaker:

and so we needed to do a behavioral

Speaker:

change, which really involved around

Speaker:

ownership and empathy.

Speaker:

But empathy was kind of that key

Speaker:

component we felt we were missing.

Speaker:

We had the team go search for

Speaker:

information. We needed information

Speaker:

to find the right training bit.

Speaker:

And we found a great story about

Speaker:

Johnny the Bagger.

Speaker:

What companies do really well is

Speaker:

when they take their values and they

Speaker:

truly define the behaviors under the

Speaker:

values.

Speaker:

And if one of our values was

Speaker:

customer service was our way of

Speaker:

life, but yet we couldn't really

Speaker:

live it on the scoreboard, we needed

Speaker:

to do something and we needed a

Speaker:

behavioral change.

Speaker:

And we found this video about a

Speaker:

young man who had Down's syndrome

Speaker:

and he was a backer.

Speaker:

And what he did is there was a

Speaker:

consultant that this grocery store

Speaker:

hired, and at first Johnny

Speaker:

didn't know what he could do.

Speaker:

And the consultant's job was to

Speaker:

create long term loyalty and

Speaker:

a better customer experience.

Speaker:

So she ended up giving a long,

Speaker:

inspiring speech.

Speaker:

And Johnny takes a time out.

Speaker:

And at first he didn't know what he

Speaker:

could do. And so what he does is

Speaker:

he decides at the end of every night

Speaker:

he's going to go home and he's going

Speaker:

to write a thought of the day.

Speaker:

So just to take some ownership here,

Speaker:

he's going to have thought of the day

Speaker:

on the back to say thank you for

Speaker:

shopping with us.

Speaker:

Well, he decides to execute that

Speaker:

into his day to day operation.

Speaker:

Store manager is doing his rounds,

Speaker:

notices. Guess whose line is three

Speaker:

times as long as everybody else's

Speaker:

line Young Johnny the bagger.

Speaker:

And so the store manager is triaging

Speaker:

and thinking of opening up new

Speaker:

lanes and lines where

Speaker:

he all of a sudden gets

Speaker:

tapped by a customer who says,

Speaker:

That's okay, I'm waiting for

Speaker:

Johnny's thought of the day.

Speaker:

But it didn't stop there because

Speaker:

someone in the frozen food section

Speaker:

aisle says, you know, you come here

Speaker:

once. So weak. But now I come here

Speaker:

every time I'm in the area because I

Speaker:

want shot. You start at the day.

Speaker:

Thank God. All right, good.

Speaker:

But it didn't stop there.

Speaker:

What ended up happening is the

Speaker:

Floral Department decides to get in

Speaker:

on it.

Speaker:

And so the department takes any

Speaker:

broken flower on your corsage,

Speaker:

and they pin it on a young child or

Speaker:

an elderly shopper as they're doing

Speaker:

their rounds and all of a sudden

Speaker:

stores completely transformed.

Speaker:

All because Johnny decides

Speaker:

to make a difference.

Speaker:

Everyone's having more fun.

Speaker:

It becomes contagious.

Speaker:

And so we said, Well, how can we

Speaker:

get a Johnny the Badger mentality

Speaker:

of ownership and taking an

Speaker:

initiative to that next

Speaker:

level?

Speaker:

We came up with a weekly vote that

Speaker:

they would have at the local branch

Speaker:

of brick and mortar stores, and they

Speaker:

would identify who was the

Speaker:

Johnny the Bagger of the

Speaker:

week.

Speaker:

The Johnny the Bagger story would

Speaker:

get bubbled up to myself

Speaker:

at one point and we would nominate a

Speaker:

true Johnny the Bagger winner.

Speaker:

It didn't stop there.

Speaker:

The winner would go to my house

Speaker:

every other month. We'd be able to

Speaker:

celebrate and recognize top

Speaker:

performance.

Speaker:

And so now you're getting rewarded

Speaker:

for the efforts of following these

Speaker:

initiatives and executing them to a

Speaker:

high level. But it didn't stop

Speaker:

there. It matched one of our

Speaker:

founding values, and that was

Speaker:

about customer service being our way

Speaker:

of life.

Speaker:

We didn't stop there.

Speaker:

It was then tucked into review

Speaker:

processes.

Speaker:

So under the customer service

Speaker:

and experience section, it

Speaker:

would be, were you a Johnny the

Speaker:

Bagger? Did you demonstrate

Speaker:

behaviors of Johnny the Bagger?

Speaker:

A simple story of how you can take

Speaker:

something and weave it throughout

Speaker:

the fabrics of an organization.

Speaker:

And so that would be taking

Speaker:

information that we were lacking

Speaker:

that went into the new hire

Speaker:

onboarding. It went into several

Speaker:

different trainings and it went into

Speaker:

the review. You could not know about

Speaker:

Johnny the Bagger and you knew what

Speaker:

his behaviors would draw.

Speaker:

So there's a quick story

Speaker:

of Johnny the Bagger.

Speaker:

The thing that I think

Speaker:

you created in your environment

Speaker:

that interestingly you're not

Speaker:

calling out is

Speaker:

it's not just accountability, but

Speaker:

empowerment or lack of fear.

Speaker:

You know, Johnny the Bagger could

Speaker:

only do that because he felt

Speaker:

like he was allowed

Speaker:

to do that, whereas you could

Speaker:

imagine that he was would have been

Speaker:

in a different environment, came up

Speaker:

with that idea, had been told to go

Speaker:

come up with ideas

Speaker:

and then either never did it

Speaker:

because who he has to go ask

Speaker:

permission and find out.

Speaker:

And then you have 500 people

Speaker:

deciding whether or not he's allowed

Speaker:

to put something in.

Speaker:

Are there health and safety issues?

Speaker:

What if he says something offensive?

Speaker:

What's the risk around it?

Speaker:

And before you know it, Johnny's the

Speaker:

biker can't do anything where he's

Speaker:

actually asked or he's

Speaker:

too afraid in the first place, he's

Speaker:

going to get fired.

Speaker:

That he never does it.

Speaker:

And so you can only

Speaker:

do those cool things if you have

Speaker:

an environment in which allows you

Speaker:

to act out

Speaker:

and you haven't actually mentioned

Speaker:

those parts.

Speaker:

Well, technically, if you look at

Speaker:

the beginning, that's what

Speaker:

relationship building and trust are

Speaker:

all about. So these factors

Speaker:

will eventually complement each

Speaker:

other. So this initiative,

Speaker:

again, was not my

Speaker:

initiative.

Speaker:

It is true when

Speaker:

you build some of these

Speaker:

factors of engagement, it allows

Speaker:

people to be empowered and you do

Speaker:

have to balance that ability

Speaker:

to empower your team

Speaker:

and at the same time be fair and

Speaker:

firm and follow policies

Speaker:

and procedures as well.

Speaker:

And so, yeah, I mean, if

Speaker:

you're a firm or organization who's

Speaker:

not going to create that, well, then

Speaker:

you're probably going to miss some

Speaker:

things. And that is the whole point

Speaker:

of balancing high performance

Speaker:

culture. How do you do that?

Speaker:

How do you create a high character?

Speaker:

Bethany with a high standard?

Speaker:

How do you get your people to follow

Speaker:

policies and procedures but at the

Speaker:

same time be empowered to.

Speaker:

And that's the point of culture.

Speaker:

You know, if you already feel

Speaker:

or you're handcuffed, of course

Speaker:

you're probably not going to be your

Speaker:

best. And maybe in your culture,

Speaker:

that's okay.

Speaker:

For me, that is something that

Speaker:

I knew I wasn't smart enough to do

Speaker:

on my own. I needed everybody.

Speaker:

And there's a famous line, as you

Speaker:

might think, you're the smartest

Speaker:

person in the room, but you're never

Speaker:

smarter than the room.

Speaker:

And so these are all just

Speaker:

intentionality, use and human

Speaker:

centric approaches with what I would

Speaker:

call the Velvet Hammer, the ability

Speaker:

to hold them to a high standard.

Speaker:

But if you can't do that, of course,

Speaker:

and you have too many hoops to

Speaker:

jump through, it will

Speaker:

affect innovation and creativity.

Speaker:

It's just interesting because we

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rarely talk to people who come from

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big companies and it's always

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interesting how much is the same and

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how much is different.

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Like you've written an entire book

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of how to do this,

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but fundamentally, you just seem

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like you're a good leader.

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And I know you've now created ways

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for other people to be good leaders.

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But for me, the best part of being a

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good leader is getting your ego out

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of the way and letting go of

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control.

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And you're providing people with a

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framework of how to do that.

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But it's a journey.

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How did you

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get your ego out of the way and let

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go of control in the right way?

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Yeah, really hard to do.

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Really hard to do.

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I was just talking with someone this

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morning and we were sharing some

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lessons learned.

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And this.

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From a smaller company.

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So let's call it 30 some employees

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who really needs to bring

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in someone so he can do more of the

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CEO role and the strategic thinking.

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He was really struggling with it.

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And I think we I don't know many

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people who don't.

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I mean, because you're usually

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really the best at what you're doing

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potentially. And so how do you pass

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that baton? And this is all the

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stuff about this show observe and

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shape and this training environment

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that you're trying to teach is

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you're going to give a platform

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that allows people to be better

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than they were yesterday.

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I already knew I could do it better

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in some cases, and it really

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was the investment of me saying, But

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if I don't create this

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continuous learning culture, if

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I don't do this show, observe and

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shape, if I'm not doing these things

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that are constantly teaching

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while it's an investment,

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it would drive me crazy.

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I couldn't do it all myself.

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And this is the best example,

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Bethany, is I couldn't answer

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phone calls because

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we had 50 brick and mortars.

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The phone's ringing off the hook.

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I'd love to answer every phone call.

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All I can do is provide a

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pathway and the coaching and

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direction so that my culture

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carriers, which is what I called the

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think tank, those people who are

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going to be the voice and the

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sounding board and who will carry

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on the things we're trying to do

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would really be the ones doing it.

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And so it takes some time because

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that's how you have to scale it up.

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And so for me, it was

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how do I identify my culture

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carriers and how do

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I somehow clone them?

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Because once they become really

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good, they get promoted somewhere.

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And so for me,

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it was providing a framework

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where whether it was a sales

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call and making sure they were

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really comfortable with how to do

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it, because I already felt I was

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pretty good at it and

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I guess paying it forward.

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So but it was a really tough because

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we're confident around ability.

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So when you're not in the room and I

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can't answer 15,000 phone

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calls, I've got to believe that can

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happen. And my culture carriers

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allowed that to happen.

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So can you maybe expand upon the

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culture carrier piece?

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Because in scale up companies,

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this just occurred to me the other

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day when I was talking to another

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founder. But they're doing U.S.

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expansion and they're headquartered

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in the UK and they want to make sure

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that the culture of the UK company

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carries over into the US,

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recognizing that the US branch is

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going to change over time and have a

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different influence and so on.

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But the DNA and the values of the

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company, they want to express that

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through the US expansion and

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the question of the cultural

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carrier coming from the UK is not

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the CEO, but in fact somebody else

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that they're planting over there

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because the CEO believes that person

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represents the values of business in

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a way that makes sense to him.

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Can you maybe explain from a

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corporate standpoint, a much larger

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company standpoint, like Enterprise

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Rent-A-Car, how does this work in

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terms of you've got line managers

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separate to that. You've got this

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idea of culture carriers.

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How do you identify those people?

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What do you do with them specially

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that's different from the line

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managers?

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And then how do you harness them on

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mass, I guess?

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Well, we decided that

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we would have the branch managers

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nominate those who they believed

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in. And so we had a

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bit of a survey, as you will,

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that would everyone would kind of

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put their rubber stamp on who

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they would like to see representing

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the region and had an opportunity to

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meet with myself and our manager

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so we could hear different opinions

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and thought processes and things

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like that.

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So step one, they created

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it. I have to be honest, I

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had a rubber stamp it because

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you have to have performance

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just because you're a nice person.

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Does it mean you get to be in the

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room? And so that's that fair

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and firm and empathy with

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accountability stuff.

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And so I would look at

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it with my a few other folks and

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say, Do we feel that this is a

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diverse group of thoughts,

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ethnicity, generational perspective

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and background?

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So with the

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ability to have

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them nominate some of their peers

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rubber stamped by some senior

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leaders, it was

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the selection process that way.

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There were a few rules of

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engagement, though. Granted, if you

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had to continually be in high

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performance on your review process,

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you had to have

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polite disagreement with me.

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I couldn't. I just didn't need

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people who would just say yes to

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something that I said.

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So I needed a little little bit of

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that and you would be on it for

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about a year.

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And the way we would redevelop

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is you would cycle

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out and then we'd have a new

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nomination process.

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The things, believe it or not, that

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made it really beneficial

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was that they came up

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with the agenda.

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Yes, Don't get me wrong, I threw

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some some snowflakes out or

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little little things that I would

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like. And I felt from my

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perspective that needed to be talked

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about. But it was really important

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that they were the ones who

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reached out to others to check

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the temperature of things.

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And so from the selection process

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to the agenda to the cycling

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of that's how we eventually

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built and we knew we had it.

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We talked about. Culture.

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When I would be in a training class,

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which was not the way of me being

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omnipresent, if I could, you know,

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when I had 30 people coming up,

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that was my chance to get in front

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of the audience because I couldn't

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visit 30 people that

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quickly.

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And when they would start saying,

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Hey, Eric, how do

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I get on the.

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How do I get on the think tank?

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That's when, you know, I didn't

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bring it up. They brought it up.

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Someone's talking very highly

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of this.

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And it actually ended up

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we used to get made fun of like

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Eric's think tank and then

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all the neighboring regions started

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to embrace it.

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They realized that there was

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something there.

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I need to ask the final question.

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It's been a fascinating

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conversation. Eric, thanks so much

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for joining us.

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Final question is,

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if our listeners can only take one

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thing away from

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this hour with you, what is

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it?

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If you want unique results, you

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better have unique relationships.

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Thank you, Eric, for joining us from

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the operations room.

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If you like what you hear, please

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subscribe or leave us a comment and

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we will see you next week.

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About the Podcast

The Operations Room: A Podcast for COO’s
We are the COO coaches to help you successfully scale in this new world where efficiency is as important as growth. Remember when valuations were 3-10x ARR and money wasn’t free? We do. Each week we share our experiences and bring in scale up experts and operational leaders to help you navigate both the burning operational issues and the larger existential challenges. Beth Ayers is the former COO of Peak AI, NewVoiceMedia and Codilty and has helped raise over $200m from top funds - Softbank, Bessemer, TCV, MCC, Notion and Oxx. Brandon Mensinga is the former COO of Signal AI and Trint.

About your host

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Brandon Mensinga